It’s been said many times that time is our most valuable asset, and those in the healthcare industry know that time is everything. In this blog, we’ll explore how you can take your time back by automating regular tasks and leveraging systems that can do the work flawlessly, seamlessly, and painlessly. It all starts with a customized document management software (DMS) platform.
A healthcare document management software (DMS) system is a web-based platform that can house healthcare documents ranging from EHR or EMR records, prescriptions, physician notes, test results, incident reports, supporting documents, referral documents, in-take forms, and more in one central repository, accessible by authorized hospital personnel. Since it’s online, it can be accessed anytime from anywhere, and has strong security measures in place to protect transmitted and stored information. In this way, it can effectively serve multiple hospital organization locations in an efficient, secure manner.
A DMS is specifically engineered to help save organizations time. There are several ways in which it accomplishes this:
One of the ways a healthcare document management software saves time is through automating workflows like approval processes and referrals. Rather than emailing forms back and forth through networks not suitably protected, all parties can access a form through the central, secure DMS. The form or bundle of forms can also be tracked throughout the process with a checklist to ensure that all steps are taken in the proper order. Document automation not only eliminates time spent searching through emails for documents, but also helps to ensure that everyone is using the most updated document.
Related: Streamlining Workflows for Your Behavioral Healthcare System.
DMS systems are also designed to eliminate many of the manual processes that hospital personnel must undergo each day, from filling in forms by hand to filing and retrieving them. This saves tremendous time. With a DMS, information can easily be scanned into the system. It is filed electronically and even date stamped for reference. Using standard naming conventions, all document automation adheres to a system that is easy to manage. Then when it must be accessed, users can easily pull it up through a search function rather than manually rifling through paperwork. It’s a time- and headache-saver!
Not only can a DMS save time by leveraging a better document automation system for organization, but it boosts productivity in other ways as well. Rather than having to worry about constantly updating compliance handbook information, hospital personnel can access a shareable version on the DMS. With version control, it’s assured that all are accessing the most updated document and keeping compliant. Security measures also limit access based on role and responsibility, and end-to-end encryption adds a layer of protection that enables users to share documents freely. All of these automated features lead to increased productivity.
Related: Transformational Power of Fully Automating Document Dependent Work.
If you’re relying on a paper-based system or a DMS that is not able to fulfill these time-saving capabilities, you’ll be amazed at how you can take your time back through workflow automation, making manual processes manageable, and boosting productivity. Healthcare organizations have realized excellent cost savings while reclaiming their time, and have been able to use that precious resource to improve their quality of care. If you’d like to see how a DMS can help your organization reclaim your time, connect with us today.