Documents are the lifeblood of any business, and keeping them updated, organized, and secure is a critical piece of organizational operations. However, have you ever considered how much time manual documentation actually takes? Preparing, organizing, uploading, and maintaining organizational documents can eat into productivity at an alarming rate. That’s where document automation comes into play.
If you’re not using DMS - document management software - to keep all of your organization’s documents organized and secure, then now’s the time to start. Not only can DMS keep your records safe and easy to access, but it can also enhance productivity and efficiency. This is especially true when document automation is introduced into the equation.
What is Document Automation and How Can it Help?
Document automation is when data and text are pulled from a variety of sources and inserted into predefined areas of document templates. Here are the perks of choosing DMS that utilizes document workflow automation:
It’s more accurate. Document automation helps to ensure a higher level of accuracy than if human employees or patients were filling out each and every form themselves. The algorithms used in document automation programs carefully process all of the data in the system, provide document version control, and ultimately produce more accurate end results.
It’s faster. Document automation is also faster and saves tremendous amounts of time. These programs help to streamline the workflow for employees and eliminate time-consuming manual documentation. This results in increased efficiency and saved time that can be better utilized for other processes.
It’s accessible. Another perk of document automation is that once it’s set up within your DMS, it’s accessible anywhere. Regardless of which branches of the organization or hospital system are using it, the data and document version control remain the same. This allows for more accurate data entry. It also allows for providers to both access and document critical information regardless of where they are. Additionally, document automation allows for easy collaboration between providers, employees, and teams in different locations.
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It facilitates improved decision making. Providers and staff using document automation within their DMS will have instant access to the most up-to-date information in the system. This helps facilitate better decision-making processes, which benefits both your healthcare system and your patients.
It helps ensure security. Automated documentation programs use enhanced security measures to protect sensitive information and reduce the risk of data breaches which is a significant threat to healthcare organizations.
It offers scalability. Automatic documentation within your DMS allows you to process and store extremely large amounts of data - cloud-based systems offer the storage that you need. No matter how big your organization gets or how much data needs to be stored, your DMS can accommodate your needs.
It’s cost-effective. Using DMS immediately helps to cut costs associated with traditional paper documents, and using document workflow automation helps to cut costs further. It eliminates the need for certain manual data entry, which reduces labor costs and frees up time for healthcare providers and employees to focus on more important tasks.
Get Started with Document Automation Through DigiDoc
Have questions about which DMS is best for your healthcare system? Contact us today for a consultation. Our expert team can demonstrate the features and benefits of DigiDoc, walk you through the process, and answer any questions you have on how document management software and document automation can increase productivity for you and your staff.
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