Six Major Health Information Management Challenges: How Document Management Software Can Help

Managing health information is never an easy task, no matter the size of your healthcare organization. Data can quickly pile up, and whether you’re storing it physically or digitally, it’s critical to have a way to keep it organized and easy to retrieve for everyone within the organization. Furthermore, there are issues even outside of your organization that can make health information management difficult to maintain. So how can you overcome these challenges for seamless information storage and retrieval? The best solution is document management software. 

What Are The Six Major Challenges in Health Information Management?

There are six main pain points when it comes to health information management, and we’re walking you through each to help you come up with feasible solutions.

Challenge #1: Big data.

When you’re managing healthcare information, you’re working with large amounts of data. This is especially true if you’re operating within a healthcare system that spans cities, states, or even countries. It can be challenging to effectively store and organize such vast amounts of data, while also making that data fast and easy to retrieve. Your best bet is document management software that integrates features like document automation and document version control. DMS is the simplest and most effective way to store huge amounts of data while simultaneously having it instantly available to everyone within your organization.

Challenge #2: Communication management.

You’ll also need to worry about communication management and interoperability within your healthcare organization, as well as outside of it. How will different locations, providers, and professionals effectively and quickly communicate with one another to make the best healthcare decisions possible for their patients? Again, document management software is your best bet for ensuring that everyone within your organization can immediately access the data they need to give patients the best care. You can store documents, retrieve them, and send them within seconds for easy communication.

Challenge #3: Evolving technology.

Technology evolves so rapidly that it can be challenging to keep up with it. How do you know you have what it takes to give your patients the best care possible? One way to tackle this challenge within your organization is to implement document management software that uses features like document automation. Automation can save time and ensure accuracy, as well as make jobs easier for providers and professionals within the organization. Plus, your DMS provider can keep you up-to-date with the latest DMS solutions, as well as the tools that integrate with them, to keep your organization running smoothly.

Challenge #4: Compliance.

Compliance - especially compliance with HIPAA - can be challenging to maintain and document properly, especially at scale. Using document management software keeps private data private, while also storing it in a secure place where it can only be retrieved by eligible providers and professionals. DMS also helps to ensure accuracy, which can assist in making compliance with HIPAA simpler and more streamlined.

Challenge #5: Cybersecurity.

Cybersecurity is often put at risk in modern times. It’s critical to keep patient data secure and out of the wrong hands, especially when it comes to HIPAA compliance. When you utilize document management software, you can keep all patient data - no matter how much of it there is - securely stored and inaccessible to the wrong people. This protects your patients, ensures compliance, and aids in cybersecurity risk management.

Challenge #6: Downtime.

Downtime is another huge challenge when it comes to healthcare information management. What happens when your internet connection or system goes down? How can you effectively treat patients and continue to operate your organization if you can’t access your data? We sound like a broken record, we know - but the solution here is robust document management software. Having DMS in place can ensure that you can still retrieve up-to-date patient information and records, important forms and documents, and other critical components. Furthermore, DMS can create emergency backups of important information in case of corruption or other emergencies. Why risk not being able to access your information when you need it most?

Explore Document Management Software Options With DigiDoc

Document management software can lead to increased productivity, easier healthcare compliance, better cybersecurity risk management, and swift retrieval of data in emergency situations. Why wait? Implement it at your healthcare organization as soon as possible by contacting DigiDoc today for a consultation.