Integrating document management software into your healthcare organization has many benefits - increased productivity for providers and staff, higher patient satisfaction, better organization, and more. However, did you know that it’s also an excellent way to collect and store data for increasing your organization’s HIPAA compliance?
How can you leverage data documentation within your document management software to improve healthcare compliance? Here are some areas in which you can use the data you’ve collected for better HIPAA compliance.
Keep track of your policies and procedures. Document management software is an excellent way to organize and share all of your organization’s policies and procedures, especially those surrounding data security and HIPAA compliance. Your DMS will be a place of easy reference for employees to get information regarding patient privacy and security, as well as information on what actions to take should a breach occur.
Provide easy auditing. If you keep your DMS organized, easy to navigate, and easy to retrieve documents from, auditors will be able to quickly and effectively conduct their audits for HIPAA compliance. Digitization of all of your current and past documents - including archived documents - means all of your data is stored in one main repository, making it simpler to conduct thorough (but fast) audits and improve healthcare compliance across the board.
Run risk assessments. Risk assessment is critical for ensuring cybersecurity and, in turn, increased compliance. When all of your forms, documents, policies, and procedures are digitized and stored in a secure central repository, it’s faster and easier to run risk assessments and look for any areas where HIPAA compliance violations could occur. It’s also easier to then take proactive measures to prevent these violations within your organization.
Utilize cybersecurity. Choose a document management software that comes with thorough cybersecurity - this can assist in keeping all patient data safe, secure, and free from leaks and breaches. The DMS company you utilize should be able to ensure secure data transmission and retrieval, along with secure housing and archiving.
Ready to implement document management software to improve your HIPAA compliance and your organization as a whole? Contact DigiDoc today for a consultation.